Office moves cost $1,000 to $30,000 or more depending on office size, distance, the volume of furniture and equipment, and the complexity of IT infrastructure being relocated, according to Angi’s October 2025 analysis of commercial moving costs. Most small office relocations fall between $1,000 and $5,000, mid-size offices between $5,000 and $15,000, and large offices above $15,000, with IT relocation and infrastructure setup frequently adding $5,000 to $10,000 or more on top of the physical moving cost regardless of office size.
Key Points: Office Moving Costs
- Small offices of 1 to 10 employees cost $1,000 to $5,000 to move. A 1,500 square foot office with standard furniture, filing cabinets, and minimal IT equipment sits at the lower end of this range. An office with modular workstations, large quantities of files, or specialized equipment runs toward the higher end, according to Three Movers’ 2025 office relocation cost data.
- Medium offices of 20 to 50 employees cost $5,000 to $15,000. Labor hours, elevator and access fees, furniture disassembly and reassembly, and IT relocation all contribute to costs in this range. Angi’s data places the average 30-person office IT relocation alone at $5,000 to $10,000 on top of the physical moving cost.
- Large offices of 100 or more employees cost $20,000 to $30,000 or more. Chicago Office Movers’ 2025 data places large office relocations in this range, with companies moving 200 or more employees potentially exceeding $30,000 when full packing services, modular furniture reinstallation, data cabling, and multi-day labor are factored into the total.
- Professional movers charge $5 to $8 per square foot for office moves, according to Three Movers’ 2025 data. A 3,000 square foot office at that rate runs $15,000 to $24,000 in labor and transportation before IT, packing, or specialty services are added. Per-square-foot pricing is one of the most reliable baseline estimates for commercial moves when headcount alone does not reflect the density of furniture and equipment in the space.
- IT relocation is frequently the largest single cost in an office move. Three Movers’ data shows that approximately 80 percent of relocation costs in major city office moves are attributable to IT infrastructure setup and data migration when those services are required. For technology-heavy offices, budgeting the IT cost independently from the physical moving cost produces a more accurate total than treating both as a single line item.
- Business downtime is a real cost that most office moving budgets do not include. Every hour the business cannot operate during and after a move represents lost productivity and, for client-facing businesses, potential lost revenue. Scheduling after-hours or weekend moves to minimize daytime business disruption adds 10 to 25 percent to the moving company’s standard rate but can produce a net saving when the downtime cost of a daytime move is calculated against the premium for off-hours service.
Office Moving Costs by Size
Office size is the primary driver of moving cost for local relocations and the baseline from which all other cost variables are calculated. The table below reflects cost ranges from Angi’s 2025 data, Clancy Moving’s February 2026 breakdown, and Chicago Office Movers’ 2025 pricing analysis for standard commercial moves that include labor, transportation, and basic furniture handling but exclude IT relocation, packing services, and specialty equipment.
| Office Size | Square Footage | Estimated Cost |
|---|---|---|
| Small (1 to 10 employees) | Under 1,500 sq ft | $1,000 to $5,000 |
| Small to medium (10 to 20 employees) | 1,500 to 3,000 sq ft | $1,500 to $9,000 |
| Medium (20 to 50 employees) | 3,000 to 5,000 sq ft | $5,000 to $15,000 |
| Large (50 to 100 employees) | 5,000 to 10,000 sq ft | $10,000 to $25,000 |
| Large (100 to 200 employees) | 10,000 to 20,000 sq ft | $15,000 to $30,000+ |
| Enterprise (200 or more employees) | 20,000 sq ft and above | $30,000 and above |
Source: Angi, Coastal Moving Services. Ranges exclude IT relocation, packing services, and long-distance surcharges.
Per-Square-Foot Office Moving Costs
Commercial moving companies frequently quote office moves on a per-square-foot basis rather than by headcount or hourly rate, since square footage correlates more reliably with furniture density, equipment volume, and total labor hours than employee count does. Our data places the per-square-foot rate for professional office movers at $5 to $8 per square foot. A 2,000 square foot office at that rate produces a baseline moving cost of $10,000 to $16,000 before any additional services. A 5,000 square foot office runs $25,000 to $40,000 at the same rate. The per-square-foot rate increases at the higher end for offices with dense modular workstation systems, large quantities of filing cabinets, heavy specialized equipment, or access constraints at either location.
Office Moving Costs by Distance
Distance is the second major cost variable in an office move after size, and the pricing model changes significantly between local and long-distance relocations. Local office moves are billed primarily on labor hours with a flat transportation fee, while long-distance office moves switch to weight-based and mileage-based flat-rate pricing similar to residential long-distance moves.
| Move Type | Distance | Small Office | Large Office |
|---|---|---|---|
| Local move | Under 50 miles | $1,000 to $7,000 | $10,000 to $30,000+ |
| Long-distance move | 100 miles and above | $2,000 to $10,000 | $15,000 to $50,000+ |
| Interstate move | Cross-state | $5,000 to $15,000 | $20,000 to $50,000+ |
Source: Dependable Movers 2024, Stack Moves 2025, Three Movers 2025. Ranges reflect physical moving costs and exclude IT relocation.
Local Office Moves vs. Long-Distance Office Moves
Local office moves within the same city are priced primarily on labor hours. A crew of four professional commercial movers at a standard commercial hourly rate handles most small local office moves in four to eight hours, with larger offices requiring multiple crews over multiple days. Long-distance office moves are priced on the shipment weight and mileage using the same tariff structure as residential long-distance moves, with the additional complexity that commercial office equipment, servers, and modular furniture systems are significantly heavier per square foot than typical residential contents. Stack Moves’ 2025 data shows long-distance office moves above 100 miles ranging from $1,000 to $10,000 for small offices and rising to $50,000 or above for large offices moving significant distances across state lines.
What Drives Office Moving Costs Up or Down
Understanding the specific variables that move a cost estimate toward the high end of the range allows a business to take targeted steps to reduce the total before requesting quotes rather than after receiving them.
Furniture Volume and Type
Standard desks, chairs, and filing cabinets are straightforward to move and do not add significant cost beyond the labor hours required. Modular cubicle systems and open-plan workstation furniture are a different calculation entirely. These systems require disassembly into component panels, careful labeling of every component to enable reassembly in the correct configuration at the new office, transportation of the disassembled components, and professional reinstallation at the destination. From our cost breakdown we identify modular furniture disassembly and reinstallation as one of the primary cost drivers for medium and large office moves, with complex modular systems adding several thousand dollars to the total moving cost relative to a comparable office with standard standalone furniture.
IT Infrastructure and Equipment
IT relocation is frequently the largest single cost category in an office move, particularly for technology-intensive businesses. Three Movers’ 2025 data indicates that approximately 80 percent of total relocation costs in major city office moves are attributable to IT infrastructure setup and data migration when those services are required. The cost of relocating IT equipment ranges from $500 for a simple single-server small office to $30,000 or more for a large organization with complex server infrastructure, data cabling requirements, and network configuration work at the new location. Angi’s 2025 data places IT relocation for an average 30-person office between $5,000 and $10,000, and businesses should treat that figure as a separate budget line from the physical moving cost rather than assuming it is included in a standard commercial moving quote.
Access and Building Conditions
Building access conditions at both the origin and destination address directly affect the labor hours and equipment required for the move. Freight elevator booking windows limit the rate at which furniture and equipment can be moved in and out of multi-floor buildings, and any office above the ground floor without freight elevator access requires stair carry labor that adds both time and cost. Loading dock availability, parking restrictions, and building-mandated move-in time windows all affect how efficiently the moving crew can work and therefore how many labor hours the move requires. Coastal Moving Services office moving price guide identifies access constraints as one of the most consistent causes of office move costs exceeding the initial estimate, particularly in dense urban buildings where freight elevator access is scheduled in limited windows that may not accommodate the full move in a single day.
Packing Services and Materials
Most office moving quotes assume the business’s employees have packed their own desk contents, personal items, and any loose materials into boxes before the moving crew arrives. Professional packing services for an entire office add $1,000 to $5,000 or more depending on the volume of contents, the presence of fragile or sensitive equipment, and the time required for a professional packing crew to work through the space. For offices with large quantities of confidential files, medical records, or sensitive documents, professional packing also ensures that materials are packed and transported in compliance with any regulatory requirements for document handling and chain of custody.
Timing: After-Hours and Weekend Moves
Most commercial buildings restrict moves to certain hours to avoid disrupting other tenants, and many businesses prefer after-hours or weekend moves to minimize disruption to their operations and clients. After-hours and weekend moves typically carry a premium of 10 to 25 percent over standard weekday daytime rates from most commercial moving companies. Despite the higher per-hour cost, this premium is frequently offset by the reduction in business downtime that a daytime move would produce, since a technology company or professional services firm that cannot bill or operate during a daytime move loses productivity at a rate that typically exceeds the after-hours premium. Dependable Movers’ 2024 office relocation guide specifically recommends calculating the business’s hourly productivity cost before deciding between standard and after-hours scheduling.
IT Relocation Costs in an Office Move
IT relocation in an office move covers three distinct work categories, each priced separately by most commercial IT service providers: physical transport of hardware, data cabling and network infrastructure installation at the new location, and server configuration and system testing after the move. Businesses that treat all three as a single line item consistently underestimate the total IT cost.
| IT Relocation Category | Typical Cost Range |
|---|---|
| Physical transport of computers, monitors, and peripherals | $500 to $3,000 depending on volume |
| Server room relocation and rack reinstallation | $2,000 to $15,000 depending on infrastructure complexity |
| Data cabling and network infrastructure at new location | $1,500 to $10,000 depending on scope |
| System configuration, testing, and go-live support | $1,000 to $5,000 depending on system complexity |
| Average total IT relocation for a 30-person office | $5,000 to $10,000 (Angi, October 2025) |
Businesses should request IT relocation quotes separately from physical moving quotes and source those quotes from IT-specialized commercial moving services or from a dedicated IT services firm with experience in office relocations. A commercial moving company that includes IT relocation in its base quote is worth asking specifically which of the three categories above that quote covers, since some commercial movers include physical hardware transport but not cabling or configuration in their IT line item.
How to Reduce Office Moving Costs
Several cost reduction strategies are consistently cited in commercial moving guides as producing meaningful savings on office relocations without compromising the quality of the move itself.
Declutter and Dispose Before the Move
Every piece of furniture, every filing cabinet, and every piece of equipment that leaves the old office on the moving truck adds cost to the relocation through labor, transportation weight, and time. An office that has not been audited for excess furniture, obsolete equipment, outdated files, and unused supplies before the moving company’s survey will produce a higher estimate than one that has completed that audit. Disposing of, donating, or recycling items that will not be used at the new location before the survey produces a binding estimate that reflects only the items being moved rather than the full contents of the current office.
Have Employees Pack Their Own Workstations
Most commercial moving companies charge separately for packing services, and having employees pack the contents of their own desks, personal items, and workstation accessories before the moving crew arrives reduces the packing labor cost directly. Provide employees with boxes, packing tape, and labeling instructions at least one week before the move date and specify a packing completion deadline of the day before the move so the crew arrives at a space that is ready to load rather than one that still requires packing to begin.
Get At Least Three Binding Quotes From FMCSA-Verified Carriers
The price variation between competing commercial moving quotes for the same office and the same route is frequently $2,000 to $10,000 on a mid-size office move. Requesting binding estimates from at least three FMCSA-verified commercial moving carriers and comparing them line by line identifies the market rate for the specific move and provides leverage in negotiating with the preferred carrier. Verify every carrier’s USDOT and MC numbers at protectyourmove.gov before paying any deposit, and request that each estimate be issued on official documentation that includes the carrier’s USDOT number, both addresses, the estimated move scope, and the locked total price.
Schedule the Move During Off-Peak Times
Commercial moving demand peaks on Fridays and at the end of the month when most commercial leases turn over. Scheduling the office move on a Tuesday, Wednesday, or Thursday in the middle of the month rather than on a Friday at month’s end typically produces better pricing and better crew availability from most commercial moving companies. For businesses that cannot afford daytime disruption, scheduling the move on a Saturday or Sunday evening rather than a Friday evening avoids the peak-demand Friday premium while still keeping the move outside business hours.
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Getting an Accurate Quote for Your Office Move
The most reliable way to budget an office move is to get binding estimates from multiple FMCSA-verified commercial moving carriers after an in-person or virtual survey of the actual space, rather than calculating from per-square-foot averages alone. Our commercial moving services page covers how we structure office move estimates, what our full-service commercial packing and coordination process includes, and how we handle IT equipment, modular furniture, and specialty items for local and long-distance office relocations. For businesses planning a relocation and looking for a binding quote that covers every cost category before the move date, our free quote page walks through the information needed to produce an accurate estimate.
FAQ
How much does it cost to move a small office?
A small office of 1 to 10 employees in a space under 1,500 square feet costs $1,000 to $5,000 to move locally, according to data from Angi, Three Movers, and Chicago Office Movers. The lower end of that range applies to a lightly furnished paperless office with minimal equipment and straightforward building access at both locations. The higher end applies to an office with modular furniture, significant filing volume, specialized equipment, or access constraints such as upper-floor locations without freight elevator access. IT relocation costs of $500 to $3,000 or more apply on top of the physical moving cost depending on the complexity of the technology being moved.
How much does it cost to move a medium office?
A medium office of 20 to 50 employees in a space of 3,000 to 5,000 square feet costs $5,000 to $15,000 for the physical move, with IT relocation adding $5,000 to $10,000 on top of that for a typical 30-person office according to Angi’s October 2025 data. The total cost for a medium office relocation including IT, packing services, and access fees commonly runs $10,000 to $25,000 depending on the specific combination of services required and the distance between the two locations.
What is included in an office moving cost?
A standard commercial moving quote typically includes labor for the moving crew, the moving truck or trucks, basic furniture handling including loading and unloading, and standard valuation coverage at released value rates. Items that are frequently excluded from the standard quote and priced separately are packing services, furniture disassembly and reassembly, IT equipment transport, data cabling and network setup at the new location, long-carry fees for extended carry distances, elevator fees, storage if there is a gap between vacating the old office and accessing the new one, and parking permits. Request an itemized quote that explicitly lists all included and excluded services before accepting any estimate as the basis for budget planning.
How far in advance should you book an office move?
Most commercial moving companies recommend booking an office relocation a minimum of four to eight weeks in advance for a small to medium office move and eight to twelve weeks in advance for a large or complex office relocation. The additional lead time for large moves allows the carrier to confirm crew availability for a multi-day job, schedule in-person surveys of both locations, coordinate building access at both addresses, and develop a detailed move plan that accounts for the specific furniture systems, IT infrastructure, and access conditions involved. Booking with less lead time than recommended reduces the choice of available carriers and frequently increases the quoted price because the carrier’s most cost-effective scheduling options are already filled.
Does office moving cost include IT setup?
Most standard commercial moving quotes cover only the physical transport of IT hardware and do not include data cabling, network infrastructure installation, server configuration, or system testing at the new location. These services are priced separately by most commercial carriers and are sometimes subcontracted to a dedicated IT services provider rather than handled by the moving company directly. When comparing office moving quotes, confirm explicitly whether IT transport covers hardware handling only or includes any portion of cabling and setup work, since the presence or absence of those services produces a cost difference of several thousand dollars on most medium and large office moves.
References
- Clancy Moving: How Much Does It Cost to Move an Office – February 2026 Cost Factors and Breakdown
- Angi: Average Office Moving Costs – Updated 2026 Commercial Pricing Guide
- Chicago Office Movers: Office Moving Costs Explained – 2026 Local and Long Distance Rates
- Three Movers: Office Relocation Costs 2026 – Budgeting for Business Transitions
- Hughes Custom Logistics: How to Estimate Office Moving Costs – Expert Logistics Analysis
- Stack Moves: Office Moving Costs – How to Budget for a 2026 Commercial Relocation
- Dependable Movers: How Much Does It Cost to Move an Office – San Francisco and Metro Pricing Guide
